31 August 2010 -- Version 1.1
The Ferrum College Review of Internal Emails is implemented and managed by the Information Services staff, administered by the Chief Information Officer, reviewed by the Information Services Advisory Committee (ISAC), and approved by the Ferrum College Administrative Council (AC). This policy can be modified and approved on an as-needed basis.
Only the president and Administrative Council (AC) members at Ferrum College may request information about email sent over the College network and/or stored on the College data-storage systems.
Any request for information about such email must be made in writing (including email) to either the Chief Information Officer (CIO) or the President. Any request must be justified in writing with the justification based on the requesting individual’s responsibilities at the College
The CIO or the President will work with Information Services staff to obtain the requested information.
A written (not emailed) report with the requested information will be given to the AC member who made the original request. If the information is not available, a written (not emailed) report explaining the non-availability will be given to the requesting AC member. A copy of all reports will be given to the president.
This policy does not limit or change Ferrum College’s response to court-ordered requests for email and other electronic records.